There are eight steps I would suggest when setting up a solid system for time management. This process can seem a bit overwhelming. Have no fear, we’ll lay the groundwork today and start fresh in tomorrow’s post as we construct the system.
Step One: Purge Your Brain
Write down all of the things you feel like you have to do, or feel like you have to do. This should include anything that requires some sort of action from you – big or small. Everything from taking out the trash to picking up a shirt at the dry cleaners to writing the next chapter of your book. Get it all out of your brain and on to paper.
Step Two: Enact the 5 Minute Rule
Go through your list and put a check mark by all of the items that would take less than 5 minutes to complete if you were in the right place. i.e. – You were on the road by your dry cleaners or you were at your computer to send an email.
Step Three: Give Yourself Permission to Not Get Things Done
There are things on your list that aren’t necessary. Commitments you’ve made that you shouldn’t have, whether to someone else or to yourself. Get rid of these things. It may mean some hard phone calls but it will mean you get more done in the end.
Step Four: Put Things Into a Someday or Maybe Category
There are things on your list that you should do and want to do but perhaps not at this time. Maybe ideas you want to take action on but you don’t have the space for in your current schedule. Don’t get rid of these things, just put them in their own list.
What you should have left after steps one through four are the essential things. The things you want to do & have to do at this time. Tomorrow we will build a system to get those essential things done as well as the other items.